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Administrative Assistant

Administrative Assistant

ID 
2018-1628
Job Location 
US-FL-West Palm Beach

More information about this job

Overview

Bluehawk is looking for a responsible Administrative Assistant to perform a variety of administrative and day-to-day operation tasks. Duties include providing support to the CEO, assisting in daily office needs and managing our company’s general administrative activities.

Key attributes include initiative as well as critical thinking to identify and prioritize actions to assist the CEO to be successful in achieving program goals.

Responsibilities

 

  • Develops resolutions to an assortment of problems varying from limited to moderate complexity
  • Coordinates travel arrangements, expense report processing and reimbursement
  • Detail oriented and comfortable working in a fast-paced office environment
  • Plan meetings and take detailed minutes notes
  • Establishes and maintains filing systems for various confidential files and records
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Follow up with clients and invoices
  • Communicate effectively to internal and external program participants in writing, on the phone, and in person to assist and accomplish critical program related decisions.
  • Assist in the preparation of regularly scheduled reports
  • Order office supplies and research new deals and suppliers
  • Book travel arrangements
  • Superior organization skills and dedication to completing projects in a timely manner

Qualifications

  • Proven experience as an administrative assistant is a plus
  • Team player, ability to work independently while meeting deadlines, handles a high volume of work
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work and make independent judgment
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills with demonstrated experience in producing correspondence, briefings and program plans for senior and executive managers
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Required Clearance:

  • Active Secret Clearance is a plus, or the ability to obtain and maintain a security clearance

 

Bluehawk, LLC. is an Equal Opportunity/Affirmative Action Employer/

 

/EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

 

 

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